Product Summary

GroupFlow automates many of the tasks associated with creating and maintaining groups in Notes / Domino and enforces your group naming standards.


  • Adds workflow to Notes group creation and management.
  • Enforces group naming standards.
  • Distributes the tasks associated with group management to end users.
  • Allows group owners to control their own groups without direct access to group documents in the public address book.
  • Depending on the options selected, group owners can approve their own requests. No administrator action is required.
  • Scheduled agents process approved requests automatically.
  • Many fields in GroupFlow requests are automatically populated from predefined profiles, reducing the input required for each GroupFlow request.
  • The following types of requests can be submitted in GroupFlow:
    • Create New Group
    • Add / Remove Group Members
    • Add / Remove Group Readers
    • Change Group Description
    • Change Group Internet Address
    • Change Group Owners
    • Delete Group
    • Move Group Members (from one group to another)
    • Rename Group
  • Deleted groups are archived and can be easily restored.
  • When a Delete Group or Rename Group request is processed, GroupFlow creates an adminp request to complete the rename or delete task.
  • All actions performed by GroupFlow are recorded in GroupFlow's log database, providing an audit trail.
  • Specific groups can be marked as protected so GroupFlow will not modify them.
  • Duplicate group names are not allowed when creating a new group or renaming an existing group.
  • Specific characters can be disallowed in new group names to meet your company standards. For example, you may want to prevent spaces and some special characters from being used in group names.
  • Group internet addresses can be automatically calculated and checked for uniqueness when a new group is created by GroupFlow.

Automatic Group Creation

GroupFlow can create and maintain groups automatically using several methods. Groups can be automatically created based on certifiers, a standard Notes formula, a view in any Notes database or by mail server. GroupFlow will also update the groups automatically using a scheduled agent. Groups can be updated daily, weekly, monthly or on demand.

Group Utilities

GroupFlow includes the following group utilities.

  • Find All Members Of A Group: All direct and indirect (nested) members of a group will be reported.
  • Find All Access Groups: Reports all groups that will grant access to a particular user. Direct and indirect groups are reported.
  • Find Unlisted Group Members: Reports all group members that do not have a corresponding person, group or server document.
  • Group Member Search & Replace: Performs a search and replace, add or delete operation on all groups in the specified address book.

Sample Screen Shots


GroupFlow Documentation

File Type: Notes database.
File Size: 2.1 MB

GroupFlow 5.0 Trial Version And Documentation

File Size: 5.3 MB

Installation Instructions

  • GroupFlow is a collection of Notes databases. There are no .DLLs or .EXEs. No restart of your workstation or server will be needed after installation.
  • Download and unzip GROUPFLOW50TRIAL.ZIP by clicking on the above link.
  • GroupFlow must be run from a server. Select the server to install GroupFlow on.
  • The unzipped files should be placed in a folder under the data directory (c:\notes\data\groupflow or something similar).
  • Open GROUPFLOWDOC.NSF and follow the instructions for setting up GroupFlow.
  • Contact if you have problems or questions.

Trial Version Limitations

There is no time limit for the trial version of GroupFlow. The trial version is fully functional, but will only work with group names that start with the letters 'a' through 'm'. Requests for groups with names starting with the letters 'n' through 'z' will not be processed.

For example, a request to create a new group for 'Approvers' will be processed, but a request to create a new group for 'Requesters' will not be processed when using the trial version of GroupFlow.

Purchase GroupFlow

Specifications: GroupFlow requires Notes 7 or later.

Pricing: Pricing for GroupFlow is based on the number of person documents in your Domino Directory.
  • Up to 500 person documents: $499.00 US
  • 501 to 1,000 person documents: $599.00 US
  • 1,001 to 2,000 person documents: $699.00 US
  • 2,001 to 3,000 person documents: $799.00 US
  • 3,001 to 4,000 person documents: $899.00 US
  • 4,001 to 5,000 person documents: $999.00 US
  • 5,001 to 10,000 person documents: $1,199.00 US
  • 10,001 to 20,000 person documents: $1,399.00 US
  • 20,001 or more person documents: $1,599.00 US

Annual maintenance (support and automatic updates for one year) is available for 10% of the purchase price. This product is licensed per installed copy. GroupFlow is available for download only. This license is a perpetual license.