Find Unused Groups searches your Notes environment looking for proof that a group is used. After this process is complete, Find Unused Groups will provide you with a list of each group, where and how they are used and which groups it could not find any use for.
After unused groups have been identified, you can easily send a memo to the group owners asking them to take a look at each group and mark each group in the FUG database as OK To Delete or Do Not Delete to help you identify which groups are still needed. When you are ready to delete a group, you can Archive it. Archiving a group deletes the group document from the address book, but does not submit an adminp request to delete the group. A copy of the group document is saved in the Find Unused Groups database so it can be easily restored if it is needed.
After an unused group has been archived and you are convinced that it is not needed, you can Delete the group. Deleting a group submits an adminp request to delete the group in all ACLs, readers and authors fields, etc. At this point, the deletion is permanent.
All Monitored Groups: This screen shot shows the 'All Monitored Groups' view. This view shows all used and unused groups.
Used Groups: This screen shot shows the 'All Used Groups' view.
Unused Groups: This screen shot shows the 'All Unused Groups' view.
Groups Used For Mail: This screen shot shows the 'Groups Used For Mail' view.
There is no time limit for the Find Unused Groups trial version. The trial version of Find Unused Groups is fully functional, except that it will only track usage of groups, mail in databases and resources with names that start with the letters 'A' through 'M'. Groups, mail in databases and resources with names that start with the letters 'N' through 'Z' will not be tracked.
Specifications: Find Unused Groups requires Notes 6 or later.
Pricing: Find Unused Groups is available for $399.00 US. Annual maintenance (support and automatic updates for one year) is available for $59.00 US. This product is licensed per installed copy. Find Unused Groups is available for download only. This license is a perpetual license.
It is probably not possible to determine with certainty that a group is not being used. Find Unused Groups looks in a number of places to determine which groups are being used. It also provides a method to contact group owners to ask them if a group is still needed. See above for a list of places that Find Unused Groups checks when attempting to determine whether or not a group is used.