Product Summary
GroupFlow automates many of the tasks associated with creating and maintaining groups in Lotus Notes and enforces your group naming and other standards.
- Adds workflow to Lotus Notes group creation and management.
- Enforces group naming standards
- Distributes the tasks associated with group management to end users.
- Allows group owners to control their own groups without direct access to group documents in the public address book.
- Depending on the options selected, group owners can approve their own requests. No administrator action is required.
- Scheduled agents process approved requests automatically.
- Many fields in GroupFlow requests are automatically populated from predefined profiles, reducing the input required for each GroupFlow request.
- Many fields in GroupFlow can be optionally hidden or read only, reducing the fields that end users can modify and reducing the potential for problems.
- Administrators can control which address book is updated to eliminate replication conflicts.
- The following types of requests can be submitted in GroupFlow:
Create New Group
Add / Remove Group Members
Change Group Description
Change Group Owners
Delete Group
Move Group Members (from one group to another)
Rename Group
- Deleted groups are archived and can be easily restored.
- When a Delete Group or Rename Group request is processed,
- GroupFlow creates an adminp request to complete the rename or delete task.
- All actions performed by GroupFlow are recorded in GroupFlow's log database, providing an audit trail.
- Specific groups can be marked as protected so GroupFlow will not modify them.
- Duplicate group names are not allowed when creating a new group or renaming an existing group.
- Specific characters can be disallowed in new group names to meet your company standards. For example, you may want to prevent spaces and some special characters from being used in group names.
- Group internet addresses can be automatically calculated and checked for uniqueness when a new group is created by GroupFlow.
Automatic Group Creation:
GroupFlow can create and maintain groups automatically using several methods. Groups can automatically be created based on a user's certifier, a standard Lotus Notes formula, a view in any Lotus Notes database or a user's mail server. GroupFlow will also update the groups automatically using a scheduled agent. Groups can be updated daily, weekly, monthly or on demand.
Group Utilities:
GroupFlow also includes the following utilities.
- Find All Members Of A Group: All direct and indirect (nested) members of a group will be reported.
- Find All Access Groups: Reports all groups that will grant access to a particular user. Direct and indirect groups are reported.
- Find Unlisted Group Members: Reports all group members that do not have a corresponding person, group or server document.
- Group Member Search & Replace: Performs a search and replace, add or delete operation on all groups in the specified address book.
GroupFlow 3.2 and Notes Domino 6, 7 and 8
GroupFlow has been successfully tested with ND6, ND7 and ND8 and ND8.5.
Specifications
GroupFlow 3.2 requires Notes / Domino 6, 7 or 8.
Pricing
GroupFlow is available at various pricing levels depending on the number of users in your public address book.
- Up to 500 users: $499.00 US
- 501 to 1,000 users: $599.00 US
- 1,001 to 2,000 users: $699.00 US
- 2,001 to 3,000 users: $799.00 US
- 3,001 to 4,000 users: $899.00 US
- 4,001 to 5,000 users: $999.00 US
- 5,001 to 10,000 users: $1,199.00 US
- 10,001 to 20,000 users: $1,399.00 US
- 20,001 or more users: $1,599.00 US
Annual maintenance (automatic updates for one year) for GroupFlow is available for 10% of purchase price.
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GroupFlow
