Have you ever wanted to get rid of old Lotus Notes groups that were cluttering up your address book, but weren't sure if they were used or not? Find Unused Groups can help.
Product Summary
How does Find Unused Groups work?
* FUG cleans existing groups by checking group members, owners and administrators to see if they are "listed". Any group members, owners or administrators that to not have a corresponding person, group or server document are considered "unlisted". Unlisted names can be easily removed from groups.
* FUG reports the number of members in each group. Groups with no members or only one member may not be necessary. You may be able to delete these groups.
* FUG checks for unused mail and multi purpose groups by scanning sent mail in all mail files or by scanning MTSTORE.NSF (the message tracking database) to find which groups are being used for mail, who used them and when they were last used, FUG can tell you which mail and multi purpose groups have been used for mail and which groups have no detected use. In addition, the last 25 uses are tracked as well as up to 25 unique users for each group and when they used it.
Because FUG tracks who is using each group and when it was used, you will be able to find mail groups with no detected use or mail groups that are only used by a small number of users. It may be possible to move some groups to personal address books.
* FUG checks for unused ACL, multi purpose and server groups by checking the following:
1) ACLs of all databases
2) Form readers and form users in all forms in all databases
3) View readers in all views in all databases
4) Reader fields in all documents of all databases
5) Author fields in all documents in all databases
* FUG checks all names fields in all server documents in NAMES.NSF. Any group found in one of these fields is considered used.
Unused Groups
After unused groups have been identified, you can easily send a memo to the group owners asking them to take a look at each group and mark each group in the FUG database as OK To Delete or Do Not Delete to help you identify which groups are still needed. When you are ready to delete a group, you can Archive it. Archiving a group deletes the group document from the address book, but does not submit an adminp request to delete the group. A copy of the group document is saved in the Find Unused Groups database so it can be easily restored if it is needed.
After an unused group has been archived and you are convinced that it is not needed, you can Delete the group. Deleting a group submits an adminp request to delete the group in all ACLs, readers and authors fields, etc. At this point, the deletion is permanent.
Customer Comments
I found close to 2000 unused groups in our directory. Most were left over from various projects we had over the years. I had always wondered if these were being used and now I can can identify these groups as being obsolete. Definitely will bring the over all size of our NAB down
- Rashid Malik -
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Thanks for the on-going support, this is already a great bit of software and it keeps getting better. After 2 months of monitoring we have in excess of 8,000 groups which have still not been flagged as being in use - which represents 74% of the total number of groups we have in our Domino Directory.
- Glynn Chilvers 3COM -
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Specifications
Find Unused Groups requires Lotus Notes 6 or later.
Pricing
Find Unused Groups is available for $299.00 US. Annual maintenance is available for $39.00 US. This product is licensed per Lotus Notes Domain and is available for download only.
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Note: It is probably not possible to determine with certainty that a group is not being used. Find Unused Groups looks in a number of places to determine which groups are being used. It also provides a method to contact group owners to ask them if a group is still needed. See above for a list of places that Find Unused Groups checks when attempting to determine whether or not a group is used.
Find Unused Groups
